Your EPM solution will provide an organizational framework for Project and/or Portfolio management for years to come. And, if staffed appropriately, it has the potential to pay for itself many times over.
So you have decided to implement an Enterprise Portfolio (or Project) Management (EPM) Solution. Congratulations!
Your EPM solution will provide an organizational framework for Project and/or Portfolio management for years to come. This is a non-trivial exercise and you need to get it right. Your EPM deployment, if staffed appropriately, has the potential to pay for itself many times over.
Your organization’s depth of expertise in your specific PM methods and practices will be complemented by your implementation partner’s expertise with Microsoft Project Server.
Your implementation partner can design and configure a Project Server solution for you. Without your diligent engagement, however, the end solution may not suit your specific needs.
You have likely reached a critical mass of complexity in your project portfolio, given your decision to implement Project Server. As such, we can surmise from the complexity of your situation, that you have your hands full with your existing project workload. You will likely have trouble freeing up resources to take on yet another project. The demands of your existing portfolio dictate an EPM solution, while consuming all available EPM-appropriate resources.
In project, as in life, all good things are worth struggling for, and nothing of value comes free. A worthwhile pursuit requires us to overcome adversity. In an EPM deployment, like any project, overcoming the hurdle of project execution delivers the project benefits. A frank cost/benefit analysis is the appropriate method to determine the resources required for your EPM deployment.
You likely have a good sense of the organizational benefits of an EPM solution. These typically include a more efficient project portfolio, improved resource utilization, consistent project and portfolio management practices, project team collaboration, improved financial management, streamlined EPM reporting and reduced administration.
Your main contribution to the deployment project will be subject matter expertise. In considering the resources you will apply to your EPM deployment it is crucial to keep the overall benefits in mind. Though the EPM project will not directly produce revenue, it will certainly influence the revenue that all subsequent projects will produce. Consider what it is worth to your organization to achieve the benefits that a well-rounded EPM solution can deliver. And staff up accordingly.
There is often a temptation to treat EPM deployments as second-string to your existing project portfolio. Many times we see clients under-staff their EPM deployment.
There is often a perception that involvement in an EPM deployment will provide new client staff with an automatic orientation to the client’s PM methodology. In fact, what you and your implementation partner both require are experienced staff well versed in your current methods and practices. It is only through the marriage of both client and partner expertise that a fully-effective EPM solution can be delivered.
Remember what is ultimately at stake with your EPM Deployment. You are setting the framework for all future projects. Staff your EPM deployment in light of the future benefits, rather than as a training exercise for internal staff.