Intuitive reporting for Alberta Health
Alberta Health was looking for an EPM solution that was a better fit to their growing Project Portfolio Management maturity. Alberta Health ran a Proof of Concept and was convinced that Project Server was the right option.
They engaged with Microsoft Consulting Services (MCS) to find a partner that would help them realize their vision and implement a solution that meets their needs.
The process began with consultation, working with MCS to review Alberta Health’s existing technology challenges. We then continued alongside the ministry’s team to design and develop a Project Portfolio Management solution that meets their exact needs.
We worked with Alberta Health to put in place a Project Server 2010 solution that enables them to monitor project performance through the tracking of project status, issues, risks, and milestones. To help with adoption, we ensured that the solution is intuitive to use and integrates with all of their current Microsoft applications (such as, Excel, Outlook, Word). The solution was tailored to be user friendly and scalable to allow for future enhancements.
Enterprise-level Portfolio Management for AESO
When Alberta Electric System Operator (AESO) came to Arbutus Solutions, they wanted to prioritize projects at the enterprise level, gain visibility on trends effecting delivery success, and use portfolio reporting to assess the value of their investments.
We worked with AESO to put a Project Server solution in place to:
- Manage portfolio data set across multiple PMOs through the use of our Portal App
- Gain line-of-sight on which projects will take up the most cumulative resources
- Implement our Snapshot App to increase ability to report month-over-month
- Design a functional method for viewing project trends
- Implement our Chameleon App to manage the change request process
To help manage their portfolio data set, we worked with AESO to implement a Project Server solution. After deployment, AESO had the means to take snapshots of project progress over time. This ability to see data in a linear form, rather than a static form, allowed for informed decision making.
Project Online for University of Toronto
The University of Toronto’s (U of T) primary issue was a decentralized IT department. There was a need to streamline all of their departmental processes together and find a means to standardize the methods for documentation, resource allocation, and approval. U of T also wanted the ability to monitor projects on hold, create milestones, and see how much time was spent on a task at any given moment.
Arbutus Solutions provided the University of Toronto’s NGSIS department an Enterprise Project Management (EPM) solution using Project Online. U of T utilized our QuickStart program to set a strong foundational technology configuration to support their project management efforts and ensure successful adoption to the cloud. Arbutus Solutions provided consulting services, implementation, and training to safeguard a seamless transition.
The solution provided the university with the ability to manage:
- Scheduling for both waterfall and agile processes
- Allocation of resources and time-tracking
- Document management and collaboration for both PC and Mac
- Governance and risk management to increase success rate and speed of execution
- Project reporting and executive dashboards providing visibility on performance and impacts from risks and changes
Policy Management Solution for the BC Ministry of Aboriginal Relations and Reconciliation
The Ministry of Aboriginal Relations and Reconciliation (MARR) was facing challenges in planning, tracking, and documenting the multiple treaties they manage. Arbutus Solutions worked under the Microsoft Rapid Deployment Program and utilized Microsoft Project Server 2010 and SharePoint 2010 to solve this business problem.
The technology solution has been designed to manage the treaty implementation and negotiation process and streamline complicated legal projects. More effective reporting will give executives insight into the treaty development process and staff the means to think more strategically.
As a result, from the seamless connection of information, the Ministry of Aboriginal Relations and Reconciliation is more able to locate negative cost drivers and avoid legal risk in treaty development. Arbutus Solutions continues to work alongside the ministry to enhance the solution and provide support.